SharePoint & Assembly Document Sync

"We finally have a single source of truth for our files. The automated mirror between SharePoint and Assembly has completely resolved our version control chaos." — Operations Director, Hashturn Client

The Challenge

Maintaining parity between a primary document repository (SharePoint) and an external project management system (like Assembly) is a constant struggle. Without automation, the team faced bloated storage, orphaned files, and severe version control chaos, as users uploaded different versions to different platforms.

Our Solution

We developed a two-part Power Automate solution to ensure a perfect, automated mirror between both platforms, using advanced HTTP requests to manipulate the external API.

1. The Creation & Modification Engine

Whenever a new document is added to SharePoint, or an existing one is updated, a dedicated flow intercepts the event. It captures the file metadata and pushes the exact version to Assembly, ensuring the project management tool always reflects the latest state.

2. Automated Deletion & Database Hygiene

When a file is deleted in SharePoint, it must not linger as an "orphaned file" in Assembly. We built a strict deletion flow that automatically scrubs the corresponding file from the external system, maintaining perfect database hygiene and freeing up storage.

Work Flow

By using raw HTTP requests instead of premium out-of-the-box connectors, we significantly reduced licensing costs while maintaining robust error-handling.